# 6. Upload Employee Information
#### 6.1 What is This Phase?
You will create employee accounts who will handle complaints in the system.
#### 6.2 Generate Employee Template
Step 1: Enter your tenant code
Step 2: Click "Generate Employee Template"
Step 3: Wait for template generation
The system creates a special template with dropdown menus based on your departments and designations.
Step 4: Download the template
#### 
#### 6.3 Understanding the Template
The template has multiple sheets:
| Sheet | Purpose |
| --------------- | ------------------------------------------------------------------------------ |
| Instruction | Instruction given how to fill the Employee Master with all submaster and sheet |
| Employee Master | Fill employee data here |
| README - Roles | List of roles (for reference) which use to add role separated by this commas |
#### Note: Copy the role code from readme-role and paste it into the Employee Master sheet under the Role Name column (comma-separated) to assign the role.
#### 6.4 Fill Employee Data
Open the "Employee Master" sheet.
Fill in these columns:
| Column | What to Enter | Example |
| ---------------------- | ------------------------- | ----------------------- |
| User Name\* | Employee full name | Rajesh Kumar |
| Mobile Number\* | 10-digit mobile | 9876543210 |
| Password | Login password (optional) | Leave empty for default |
| Department Name\* | Select from dropdown | WATER DEPARTMENT |
| Designation Name\* | Select from dropdown | engineer |
| Role Names\* | Select roles | GRO,EMPLOYEE |
| Assignment From Date\* | Start date | 01-01-2024 |
| Date of Appointment\* | Joining date | 01-01-2024 |
| Boundary Code | Work area | PG\_CITYA\_Z1 |
Note: Date of Appointment should be before the assignment date
#### 6.5 Using Dropdown Menus
Click on a cell to see the dropdown arrow.
6.6 Assign Role to an Employee
Roles define what actions an employee can perform in the system.
#### Steps to Assign a Role
1. Open the Employee Master sheet.
2. Go to the Role Name column.
3. Open the README – Roles sheet to view the available role codes.
4. Copy the required role code(s).
5. Paste the role code(s) into the Role Name column.
6. If assigning multiple roles, separate them using commas (,).
#### Example
| Employee Name | Role Name |
| ------------- | ------------ |
| Rajesh Kumar | GRO |
| Anjali Verma | EMPLOYEE |
| Suresh Rao | GRO,EMPLOYEE |
#### Important Notes
* Role codes must be entered exactly as shown in the README – Roles sheet.
* Do not add spaces between role codes.
* At least one role is mandatory for each employee.
#### 6.7 Date Format
Enter dates in this format: DD-MM-YYYY
| Correct ✅ | Wrong ❌ |
| ---------- | ----------- |
| 01-01-2024 | 1/1/2024 |
| 15-06-2024 | 15-Jun-2024 |
| 31-12-2024 | 2024-12-31 |
#### 6.8 Upload and Process
Step 1: Save the Excel file
Step 2: Upload in the notebook
Step 3: Run the processing cell
Step 4: Wait for completion
#### 6.9 Check Results
✅ PHASE 4 COMPLETE
Employees Created: 25
Users Created: 25
Roles Assigned: 50
---
# Agent Instructions: Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter:
```
GET https://docs.digit.org/complaints-management/complaints-resolution-v2.10/deploy/setup/production-setup/deploy-complaints-management/unified-approach-not-for-publish/6.-upload-employee-information.md?ask=
```
The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.
Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.