> For the complete documentation index, see [llms.txt](https://docs.digit.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.digit.org/health/access/public-health-product-suite/health-campaign-management-hcm/attendance-and-payments-user-manual/payment-approver.md).

# Payment Approver

Approve and download payment history

## Overview

Receives the reviewed bill, gives final approval, and downloads the bank payment advisory Excel that is submitted for actual disbursement.

The Payment Approver is the final step in the payment workflow. They review the bill one last time, approve it, and the system generates a Payment Advisory, an Excel file listing every worker, their bank details, and the amount to be paid. This file is submitted to the bank.

{% hint style="info" %}
**Email notification:** The Payment Approver receives an automated email when bills are added to their Pending Bills tab.
{% endhint %}

## Steps

{% stepper %}
{% step %}

### Open Manage Bills

Log in to the Payments portal. Go to Manage Bills, then open the Pending Bills tab. The bill sent by the Payment Reviewer appears here.
{% endstep %}

{% step %}

### Open and review the bill

Click the Bill ID to open the full bill view. Review the Bill Amount, No. of Workers, Boundary, Status, and the complete worker list, including bank details and wage calculations.
{% endstep %}

{% step %}

### Click Verify

Once satisfied, scroll to the bottom and click Verify. This confirms the Payment Approver has reviewed the bill.
{% endstep %}

{% step %}

### Wait for advisory generation

After verifying, the system generates the Payment Advisory in the background. The bill moves to the Generated Payment Advisory tab.
{% endstep %}

{% step %}

### Download the Payment Advisory

Go to the Generated Payment Advisory tab. Find the bill in the list; it shows Bill ID, Bill Date, Source (Attendance), No. of Payees, and Total Amount (USD). Click Download Payment Advisory to download the Excel file.

<figure><img src="https://2077406040-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FI0KFbSBTySIQ7TCOKnJF%2Fuploads%2FxqajqsANT6hwtvrjs2bX%2Fimage.png?alt=media&amp;token=c2930f23-30d5-44ed-a6e8-8d4172d820eb" alt=""><figcaption><p>The Generated Payment Advisory tab. The bill lists 18 payees and totals USD 1038.45. Both Download Bill and Download Payment Advisory options are available.</p></figcaption></figure>
{% endstep %}

{% step %}

### Submit the advisory for disbursement

The downloaded Payment Advisory Excel file is the document submitted to the bank for payment processing. It contains transaction reference numbers, beneficiary names, payment amounts, payment due dates, beneficiary codes, and bank account numbers.
{% endstep %}
{% endstepper %}

{% hint style="info" %}
**What the Payment Advisory contains:**

Transaction Reference Number, Beneficiary Name, Payment Amount, Payment Due Date, Beneficiary Code, Beneficiary Account Number: one row per worker. This is the bank's instruction file.
{% endhint %}


---

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