> For the complete documentation index, see [llms.txt](https://docs.digit.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.digit.org/health/v2.0/access/public-health-product-suite/health-campaign-management-hcm/microplanning/microplanning-user-manual/validate-and-approve-population-data.md).
# Validate & Approve Population Data
**Roles involved:**
* Population Data Approver
* National Population Data Approver
***
### Step 1: Select Language & Log In
1. Select a preferred language:
2. Click **Continue** to open the login page.
3. Enter:
* **Username**
* **Password**
* **City**
4. Click **Login**.
{% hint style="info" %}
📌 *Note:* User accounts are created by the system administrator and shared with respective users.
{% endhint %}
***
### Step 2: Access Assigned Microplans
1. After logging in, you will land on the **Home Page**.
2. Click on **My Microplans**.
3. You will see a list of microplans assigned to you.
You can also search microplans using the **Microplan Name** search bar.
***
### Step 3: Select Microplan & Activity
1. Select the microplan you want to work on.
2. You will be redirected to the **Activity Selection** screen.
3. Click **Validate & Approve Population Data**.
{% hint style="info" %}
📌 *Note:* Population data validation is mandatory before any other microplanning activity can proceed.
{% endhint %}
***
### Step 4: Review Population Validation Dashboard
You will see a list of villages/settlements under your jurisdiction.
#### Available Filters
* **Assignment**
* Assigned to Me
* Assigned to All
* **Validation Status**
* Pending for Validation
* Pending for Approval
* Validated
* **Administrative filters** (district, block, etc.)
#### Village-Level Details
* Village Name
* Assignee
* Uploaded Total Population
* Confirmed Total Population
* Uploaded Target Population
* Confirmed Target Population
* Status Logs (who changed what, when, and why)
{% hint style="info" %}
📌 *Note:* For SMC campaigns, age-wise population columns may also appear.
{% endhint %}
***
### Step 5: Validate Population Data (Population Data Approver)
1. Review the confirmed population data for villages.
2. If data is correct:
* Select the villages.
* Click **Validate**.
* Optionally add a comment/reason.
3. The village status changes to **Validated**.
***
### Step 6: Edit & Send for Approval (If Data Needs Correction)
1. If population data is incorrect:
* Click **Edit** next to the confirmed population.
2. Update population values.
3. Add an optional comment/reason.
4. Submit the update.
{% hint style="info" %}
📌 The village status changes to **Pending for Approval** and is sent to the supervisor.
{% endhint %}
***
### Step 7: Approve or Reject Updates (National Population Data Approver)
1. Log in using the **National Population Data Approver** role.
2. Open **My Microplans** → select the microplan.
3. Go to **Validate & Approve Population Data**.
4. View villages under **Pending for Approval**.
#### Available Actions
* **Approve**
* Accept the updated population data
* Optional comment
* **Send Back for Correction**
* Reject the update
* Provide a reason/comment
***
### Step 8: Review Validated Villages
* All validated villages appear under the **Validated** tab.
* National approvers can still send data back for correction if required.
***
### Step 9: Finalise Population Data (National Role Only)
Once all villages under the campaign boundary are validated:
1. The **Proceed to Finalise Population Data** button becomes available.
2. Click the button to finalise population data.
3. Confirm the action in the pop-up.
{% hint style="info" %}
📌 Finalised population data is locked and used for microplan estimation.
{% endhint %}
***
### Step 10: Completion
* A confirmation message indicates successful finalisation
* Click **Go Back to Home** to return to the **My Microplans** dashboard.
* The population validation activity is now complete.
---
# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.
## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://docs.digit.org/health/v2.0/access/public-health-product-suite/health-campaign-management-hcm/microplanning/microplanning-user-manual/validate-and-approve-population-data.md?ask=&goal=
```
`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.
Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.
