Property Bifurcation

Introduction

What does bifurcation of property mean?

• A property is divided into two or more parts.

• New properties which come into existence are called child properties.

• The property that got bifurcated is known as parent property.

• The owner(s) of the parent and child properties remain the same.

• The relationship of child and parent properties is maintained to track the bifurcation.

• Change in ownership of child properties is achieved through the Mutation (Title Transfer) process.

• A building property can be divided into.

  • Building + Building

  • Building + Vacant Land

• A vacant land property can be divided into vacant lands only.

How is the bifurcation of property accomplished on the ground?

The bifurcation is considered a service and the owner(s) has to apply for it. An application is submitted for a property bifurcation with the required supporting documents. There is no fee associated with the bifurcation of property application.

Key Metrics

Below are state-wise approximate figures of amalgamation applications received and processed in a year.

State	On the basis of	No. of applications received/ processed
Andhra Pradesh	On basis of data available in the property tax system	1624
Punjab	On the basis of application received manually
Uttarakhand	On the basis of application received manually
Cantonment Boards	On the basis of application received manually
Orissa	On the basis of application received manually

Proposed Solution

How to achieve this with the DIGIT Platform?

1. A new application type ‘BIFURCATION’ is created.

2. The no. of properties resulting due to bifurcation is restricted to five which is configurable and can be changed according to the need of implementations.

3. The application number format is defined and configured.

4. Only one application is created and the record of the same is maintained and the new properties created as a result of bifurcation are linked to that application.

5. The workflow component is integrated.

6. The status of parent and child properties is maintained as ‘In Workflow’ while the application is in flow.

7. On the approval of the application, bifurcation comes into effect and all the properties become active.

8. Newly created properties are given a new property ID.

9. Though there are no instances where the application fee is charged for bifurcation, the applicability of the application fee is to be made configurable.

10. Bifurcation comes into effect from the date of approval of the application.

11. No final document is generated as proof of bifurcation.

12. Applicant(s) is/are intimated through SMS/ email notifications about the status and completion of the application.

Validations

1. The parent property should be active.

2. Ownership of all the properties (parent + child) remains the same.

3. The total land area of the parent property (before bifurcation) should be equal to the total land area of all the properties (parent + child).

4. The total built-up area of the parent property (before bifurcation) should be equal to the total built-up area of all the properties (parent + child).

5. All the child properties inherit the ownership from the parent property.

User Persona

S.No.	As a	<Role>	I want	<What>	so that	<Why>
1.	As a	Employee orCitizen	I want	Search a property by unique property ID	so that	I can create an application for bifurcation of property.
2.	As a	Employee orCitizen	I want	Search a property by owner’s mobile no.	So that	I can create an application for bifurcation of property.
3.	As a	Employee or Citizen	I want	Search a property by owner’s name or by door no.	So that	I can create an application for bifurcation of property.
3.	As a	Employee orCitizen	I want	Initiate new application for property bifurcation	So that	I can create an application to bifurcate a property.
4.	As a	Citizen	I want	Notification for my property bifurcation application	So that	I can keep track of my application (notification sent will be according to workflow)
5.	As a	Employee (Workflow)	I want	Bifurcation application in my inbox	So that	I can take appropriate action on the application.
6.	As a	Employee	I want	Search application	So that	I can search and see the application details.
7.	As a	Citizen	I want	My Applications	So that	I can see the application details and keep track of the application.

Navigation

Employee

Login → Search Property → View Property Details → Select ‘Bifurcate Property’ Action.

Citizen

Login → Bifurcate Property → Search Property → Search Result → Select Property.

Application No. Format

Application no. should follow the given format - PT-<runningsequence>

User Flow

1. Citizen/ Counter Employee - Application is initiated by citizen/ counter employee.

2. Document Verification - The application and documents attached to it are verified by a document verifier.

3. Field Inspection - The field inspector performs the field visit for the physical verification of properties.

4. Approval of application - In the case no application fee is applicable, the application is approved and bifurcation comes into effect with approval.

5. Payment of application fee - In the case the application fee is applicable, bifurcation comes into effect only after the payment of the application fee.

Application Form

Field Name	Data Type	Is Mandatory?	Description
Property Address
Pincode	Display	Yes	Pincode of area property is located.
City	Display	Yes	City name of the property.
Locality/ Mohalla	Display	Yes	Locality or mohalla name property is located.
Street Name	Display	Yes	Street name property is located.
Door No./ House No.	Display	Yes	House or door no. of the property.
Ownership Details
Ownership Type	Display	Yes	Display of ownership type.
Institution Name	Display	Yes	It is applicable for the ownership type institution.
Institution Type	Display	Yes	It is applicable for the ownership type institution.
Name	Display	Yes	Name of the owner of property or the authorized person in case of institutional property.
Guardian Name	Display	Yes	Name of guardian and applicable for single and multiple ownership type only.
Gender	Display	Yes	Gender of owner/authorized person of the property.
Landline No.	Display	Yes	Office landline no. in case of institutional ownership.
Mobile No.	Display	Yes	Mobile no. of the owner/ authorized person.
Designation	Display	Yes	Designation of the authorized person
Email	Display	Yes	Email address of owner/ authorized person.
Corresponding Address	Display	Yes	Corresponding address of the owner/ authorized person.
Assessment Details
Property Type	Drop-down	Yes	Type of property
Property Usage	Drop-down	Yes	Usage of property, residential, non-residential, or mixed.
Plot Size (In Sq. Ft.)	Textbox	Yes	Total area of land in square feet on which the property is constructed.
Unit 1
Floor No.	Drop-down	Yes	Floor no. unit is located.
Usage	Drop-down	Yes	Usage of unit, residential/ non-residential.
Sub-usage	Drop-down	Yes	Sub-usage of unit, mandatory in case of non-residential usage.
Occupancy	Drop-down	Yes	The type of occupancy of property.
Annual Rent	Textbox	Yes	Annual rent in INR, in case property is rented out.
Built-up Area	Textbox	Yes	Built-up area of the unit in square feet.
Child Propertie(s)
Add Child Property	Icon	Yes	To add child property.
Property 1
Property ID	Display	Yes	Unique Property ID.
Door/ House No.	Display	Yes	House no./ Door no. of newly created child property.
Property Type	Display	Yes	Type of property of child property.
Property Usage	Display	Yes	Usage of child property, residential, non-residential, or mixed.
Plot Size (In Sq. Ft.)	Display	Yes	Total area of land in square feet on which the child property is constructed.
No. of floors	Display	Yes	No. of floors child property is having.
Total Builtup Area (Sq. Ft.)	Display		Total built-up area of the child property across all the floors.
Property 2
Property ID	Display	Yes	Unique Property ID.
Door/ House No.	Display	Yes	House no./ Door no. of newly created child property.
Property Type	Display	Yes	Type of property of child property.
Property Usage	Display	Yes	Usage of child property, residential, non-residential, or mixed.
Plot Size (In Sq. Ft.)	Display	Yes	Total area of land in square feet on which the child property is constructed.
No. of floors	Display	Yes	No. of floors child property is having.
Total Builtup Area (Sq. Ft.)	Display		Total built-up area of the child property across all the floors.
View Property Details/ Remove Property	Hyperlink	Yes	To view the completed property details/ remove the added property.
Documents	File Picker	Yes	The documents required to process the request.
Timelines	Workflow	Yes	Display of workflow steps completed.

Child Property Form

Field Name	Data Type	Is Mandatory?	Description
Property ID	Display	Yes	Unique Property ID.
Door/ House No.	Display	Yes	Full address of property.
Assessment Details
Property Type	Drop-down	Yes	Type of property
Property Usage	Drop-down	Yes	Usage of property, residential, non-residential, or mixed.
Plot Size (In Sq. Ft.)	Textbox	Yes	Total area of land in square feet on which the property is constructed.
Unit 1
Floor No.	Drop-down	Yes	Floor no. unit is located.
Usage	Drop-down	Yes	Usage of unit, residential/ non-residential.
Sub-usage	Drop-down	Yes	Sub-usage of unit, mandatory in case of non-residential usage.
Occupancy	Drop-down	Yes	The type of occupancy of property.
Annual Rent	Textbox	Yes	Annual rent in INR, in case property is rented out.
Built-up Area	Textbox	Yes	Built-up area of the unit in square feet.

Workflow

S.No.	Action	Role	From State	To State
1	Initiate Application	Citizen/ Counter Employee		Initiated
2	Submit Application	Citizen/ Counter Employee	Initiated	Pending for document verification
3	Verify and Forward	Document Verifier	Pending for document verification	Pending for field inspection
4	Verify and Forward	Field Inspector	Pending for field inspection	Pending approval for bifurcation
5	Send Back	Document Verifier	Pending for document verification	Pending for citizen action
6	Send Back	Field Inspector	Pending for Field inspection	Pending for document verification
7	Send Back	Approver	Pending approval for bifurcation	Pending for field inspection
8	Send Back To Citizen	<roles having access>	<Current Status>	Pending for citizen action
9	Re-submit	Citizen/ Counter Employee	Pending for citizen action	Pending for document verification
10	Re-submit	Document Verifier	Pending for document verification	Pending for field inspection
11	Re-submit	Field Inspector	Pending for field inspection	Pending approval for bifurcation
12	Approve	Approver	Pending approval for bifurcation	Approved
13	Reject	<roles having access>	<Current Status>	Rejected

Wireframes

Figma Link - https://www.figma.com/file/AXXM9veAvX5IRazkhwbvqF/Digit-Design-System?node-id=38193%3A82388

Screenshots

My properties and selecting a property for bifurcation. The property should not be inactive or in the workflow.

Parent property address and ownership details are displayed.

Parent property assessment details are edited and the flow of screens is according to the property type of the parent property.

1. Property Type: Individual Building

Property Type: Flat/ Part of building

Property Type: Vacant Land

Child property (ies) is/are added to the application. To add the child property, the flow of property registration is used with the below-given limitations.

1. Pincode, City, Locality and Street Name is inherited from parent property and are not allowed to edit. The House/ Door No. is entered newly.

2. Ownership and owner details are also inherited from parent property and are not allowed to edit.

3. The assessment details are entered afresh following the validations about the parent and child properties.

Documents and application summary page are displayed.

Use Case Scenarios

UC1: There is property ‘A’ which has to be divided into 2 properties of the same usage and in the name of the same owner(s).

1. One new property ‘B’ record is created keeping the address and owner(s) details the same as property ‘A’.

2. New door no. is provided to property ‘B’.

3. Assessment detail is added to newly created property ‘B’ keeping usage the same as ‘A’.

4. Property ‘A’ is modified to change the assessment details while the change in address and owner’s detail is now allowed.

UC2: There is property ‘A’ which has to be divided into 2 properties of different usage and in the same of the same owner(s).

1. One new property ‘B’ record is created keeping the address and owner(s) details the same as property ‘A’.

2. New door no. is provided to property ‘B’.

3. Assessment detail is added to the newly created property ‘B’.

4. Property ‘A’ is modified to change the assessment details while the change in address and owner’s detail is now allowed.

UC3: There is property ‘A’ which has to be divided into 2 properties and for the second property owner(s) to be changed.

1. Property ‘A’ is modified to change the assessment details while the change in address and owner’s detail is now allowed.

2. One new property ‘B’ record is created keeping the address and owner(s) details the same as property ‘A’.

3. New door no. is provided to property ‘B’.

4. Assessment detail is added to the newly created property ‘B’.

5. Once the bifurcation application is closed, a mutation application seeking change in the owner(s) is applied either for newly created property ‘B’ or existing property ‘A’ based on the need.

UC4: There is property ‘A’ which has to be divided into 2 properties and for both properties' owner(s) to be changed.

1. Property ‘A’ is modified to change the assessment details while a change in address and owner’s details is now allowed.

2. One new property ‘B’ record is created keeping the address and owner(s) details the same as property ‘A’.

3. New door no. is provided to property ‘B’.

4. Assessment detail is added to the newly created property ‘B’.

5. Once the bifurcation application is closed, mutation applications seeking change in the owner(s) are applied for newly created property ‘B’ and existing property ‘A’.