> For the complete documentation index, see [llms.txt](https://docs.digit.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.digit.org/local-governance/v2.8/products/modules/birth-and-death/birth-and-death-user-manual/birth-and-death-employee-user-manual.md).

# Birth & Death Employee User Manual

Illustrative guide to the employee portal

## Employees 

The Registrars/concerned employees receive the birth or death records from the hospitals, morgues, or other concerning bodies, and they create registrations through the system. 

The employees can -

* [Filter and view registrations ](#search-applications)
* [Create birth & death registrations ](#create-registrations)
* [Edit birth & death registrations ](#edit-registrations)
* View reports

### **Search Applications**

Log in as an employee for the Birth or Death Module viewer role**.**

![](https://lh6.googleusercontent.com/7as68t2EPZBbaao_cs3x1xGAuGMLgRJzpipBITX4ZlDKdb3S1svcWMvPA8FXp_9HLX-NwnwXF7PEH-ADUzKY44-6m6wRskGchN8mYiub4ti7SgY-pjMqRvD-68RFGYF73U8S6Ybq9tnq39zAOA)

Click on the **Birth Certificate** card on the home screen**.**

![](https://lh4.googleusercontent.com/2BIci22GuevB9HKdGwju7qOtRIXPl9GInl61NAo7_k3ZlLsvvMbemnI-FI20dSZrd2xu--g1MAr4plYogqiCfQACes0KEzizeG1lgc5ujNcx1oO2zgGWq61DeYcIv6ePfpYUS1JotRKyeE6o4Q)

Enter the mandatory fields in the **Search Registry** like the **Date** range and the **City**.

![](https://lh4.googleusercontent.com/tuRn5J0wCt2-MQEtGBKqPXHq_P07hprlbgqWA9SKV0uViWyVRTYpNeURNaWCon_Ois9EsSwbrCmGLX2SlplYln4r0q92jfkfv3Ezf6_7iZG_Q7qlog9PhBGtx0q2VU24rHvIiuDDSAtB_awFAw)

Use the advanced search options to find specific applications. 

![](https://lh5.googleusercontent.com/2L5kV5BDjsNPOtNZMi_sVcbuDgspt_pUezmiY2zevY5kOAhQzH8Lq_pC5yDQZC9_MD9WXx1kxhfxT6JeO9uQTxrJAiwkke7277ykwrPZDXUWnBMZokti4k0Mrijr7P2E0yUy7WxTpllJLvGocA)

Click on the link titled **View** for the desired application from the search result.

![](https://lh6.googleusercontent.com/XfMkOUb2j81k1yKtPRaERVSGrFtF6GZe4mgSxzS35FFunARSMEuR3_m2nEYb6jcQULhsBu7pHxj_Sflp0FtDHnZ3glp-CimsI1Es1KvytqGiDU9IMXNPqO69MGf-pfIS2kXKHFXD6Z3Eob4VNg)

The **Registration Details** with all the information related to the concerned registrations are displayed on the screen.

![](https://lh6.googleusercontent.com/Gnj_MLJN33JS_A_S4zJHmiMkCCb0ozXKmS-JaL_PEE4Jn5u6NpJHNVOWdom--ttlT1YQJS6ynpjm-5m1m5eaZi886oAEkULPo_cCKSgFbGGkOcPAEgmawTTRNyz_FeaYhqIAGQ0f5yH2HNQDCQ)

Click on the printer icon in the search results page in the top right corner.

![](https://lh3.googleusercontent.com/5JRSOJJVXYWnrKAKQhO4U5An733hlI_pm8FfmcQaKR6Ya-JTqW8HnAJdwRdH3skq-p9OVtFo0MQKjT-hv7aJZwTiqnQ5H64nLYq9MTTdJtPkdPB09MdUiscXtpnApNe112hI2VgleudD6k2aNA)

A list of all the registrations for the applied date filter is displayed and is available to download and print.

![](https://lh5.googleusercontent.com/by-LqcV00AvIwez8C1eTjBoLuvf9j_h-lQZhUnYUboeO5DYEPuDf2cQ85MYxd-yRx8ZR6Ygwi27YOekJ5X2EmJxBV-qGd8UKzOqOyKBE4LxQ0rs9YHUkKR-D6bbRMqtgemULGelYp2QD9EFNMw)

### **Create Registrations**

Log in as an employee for the Birth or Death Module Creator role.

![](https://lh5.googleusercontent.com/5ZOsEh76G7Xzqj9tA67N6_Wc7s5GJhgfiu5q7LScDFop-aYOlM0s00R6OVZRUm2SjKslyHGtEo_8bUlq8pPuFnbpmaB8BGB2rb3r_bh1px_IiYc4m_4f0nNeft45ni5BMk_cwK2D1C3pIAag2Q)

Click on the **Birth Certificate** option in the side panel.

![](https://lh5.googleusercontent.com/KjNMtqpIbvAZHmcpXetAQlzdxEtb9YsbTCkB0gfCTpS0zazQdjV5rtvJpOnEuMIlCcIa6QUhulNm0ARNKgP6XGEqAHRRpdE4vK68WLxI9bKK0KGBJKkJXjtrP6M19rL2aoCApazakAec8oyiXg)

Click on **Birth Registration** when the side panel expands.

![](https://lh6.googleusercontent.com/gWrcHNRqVQ0gnVI6VrShUMwIKhHTiyRuBku__IldtYpub0OwbZLCv9WRhGgLyZmaN4w4CISaj2ek5uXPpswXPyvDazuIwJanXfZI8BtnV4RhTSiX2iS7sRikGKpA8GX6XajuPdR_OrJAEmJf8A)

Fill in the required fields on the registration details page. All fields marked with (\*) are mandatory.

![](https://lh3.googleusercontent.com/3FQYW6VePvJRQT04-EqtHI7UMTIgxDJsyLC6L7uEWoJoyLbdbnsBoOTBcL8B1fmL71DLRBcYvP8zrwd1uuSq5azROu5Eg0sSxkpVkGHxmXj3L0RbwjHgZokO9Ww6NzHYJjaWxll6hpHqIkx0ZQ)

Enter the **Father’s** and **Mother’s Information** for birth certificate registration.

![](https://lh3.googleusercontent.com/IxVRn7CofUAESOqWHhWE5mCcTzqvxyzCF1QFBH1uezrqbFnJl6hPVxhBuqGeLGAbxtZ1Sh35BUx7Uqwxv67DMDwpLdg1jh_WaJuTg7gN9bP3f--iXGrLeBBZekpBkYHRmjjkqrGcrqtF2AHWSw)

Enter the **Address of Parents at the Time of Birth** and the **Permanent Address of Parents**. Enter **Informant’s Information** if applicable. 

Click on the **Submit** button once all details are filled in and reviewed.

![](https://lh6.googleusercontent.com/2g0MHQfVFIdXu2S6XGfWJysSmjwFl25C2VanAbUf7bVrK2AJcncVj5FGiAWr0L_88BwQPV1DnWEkugneShFLhjQdMEGPDoEZVl41KbKE_hfSLkJQxEf5fcXYNd4l6WPDKacFj7XJzrdvMm9y1Q)

Click on **Proceed** to submit and **Cancel** to go back to edit the registration.

![](https://lh5.googleusercontent.com/gaC3cGGu3F5TMoi7Set2gRMikd0TMNgQdUZcQrYIi4lKIEu9SOj2E8Shlfzfw4zPrbjn8BToSWzF08MKXTDmXn8YZqSlpDRKwtykAWPpHo25f24oJScXYBydksLGbBUm-XxrSGQnhefsGD27Aw)

The registration is completed successfully.

![](https://lh5.googleusercontent.com/M81lZihM2iX0MPp0TuVZE4V_LD95FV-GAmdg1NGRbgaoyzmictc78C4lQrDZ8amPDim75YNhAgD4LLZC78_DI7M-HvPvmCs_RVacvYKBEB3wi7bPtxHHsCbw6_B1KU4RIdhtL62vDFjcMHE2uQ)

### Edit Registrations

Log in as an employee for the Birth or Death Module Editor role.

![](https://lh5.googleusercontent.com/zehebxq3XO3QgM5RkUHXLom2KeNwgnyL8l0N6fNP4Wjgcjr4yS6eQlpJWRTATe-AqMHhBIrGKcs_l9G-7t67PT4LY0UIfmAhg0sJVPaM3gFvPAOOk_nQ-h8otgxhw5p8IKsNn06tW51ZuXcSdw)

Enter the date range and **City** on the search page. Click on **Search Registry**. The relevant applications are listed on the screen. Click on the **View** option next to the desired application to make edits.

![](https://lh3.googleusercontent.com/5JRSOJJVXYWnrKAKQhO4U5An733hlI_pm8FfmcQaKR6Ya-JTqW8HnAJdwRdH3skq-p9OVtFo0MQKjT-hv7aJZwTiqnQ5H64nLYq9MTTdJtPkdPB09MdUiscXtpnApNe112hI2VgleudD6k2aNA)

The corresponding registration details are displayed. Click on the **Edit** button on the top right corner of the page.

![](https://lh4.googleusercontent.com/ybt8mJud-YIUvwkOu_C1eiazl74smkNGjb3FfrGPUZx4IGRsMKgzEhSzyHso8QLhWM_jUNeuI7x9_9Hahq0ypcfjRd9iZpXAoiqfi8ZxbDwnK1hQqdeDOixfdG-VQy0ci_fkWuNZcwsLHASzuw)

Tick the check box saying **This is a Legacy Record**. Proceed to make the edits in the registration form as required and click on **Update**. The previous record is now updated.

![](https://lh6.googleusercontent.com/PW795CBwlrAX3X_2Wu2RU-jBCiXOVqNw5XYlPu_f_5SiTeFiD_FoLL9hfI_1rKTPEKDLrweaMVtnAJkc5O89xKSQOrqwD9QaO86wPXvOKkun1hJ-UuHYk6_ZHmQh-UZxxUhWxsOOewYD2mkSig)

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