Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
Loading...
The time extension feature allows users to search for time extension requests and view their details.
The same Search Work Order feature is used to search for revised work orders.
Clicking to view the details of a revised work order will open the "View Revised Work Order Page," showing the following information:
1
Revised work order number
Display Only
NA
Revised work order number
2
Work order number
Display Only
NA
Work order no.
3
Project ID
Display Only
NA
Project ID of the project.
4
Project sanctioned date
Display Only
NA
Date of the proposal from the project.
5
Project name
Display Only
NA
Project name
6
Project description
Display Only
NA
Project description
7
Work Order Details
Tab
8
Name of CBO
Display Only
NA
The name of the CBO
9
CBO ID
Display Only
NA
The CBO ID
10
Role of CBO
Display Only
NA
The role of the CBO IA/ IP.
11
Name of the officer in-charge
Display Only
NA
Name of the officer in-charge as provided in original WO.
12
Designation of officer in-charge
Display Only
NA
Designation of the officer in-charge as provided in original WO.
13
Project completion period
Display Only
NA
Number of days work to be completed as provided in original WO.
14
Work Start Date
Display Only
NA
Work start date as provided in original WO.
15
Work End Date
Display Only
NA
Revised work end date as provided in original WO.
16
Work order amount
Display Only
NA
Total estimated cost as provided in original WO.
17
Extension requested
Display Only
NA
Time requested to extend in days.
18
Revised End Date
Display Only
NA
The revised End Date as per the time requested as extension.
19
Reason for Extension
Display Only
NA
Reason for time extension provided entered by CBO.
20
Terms and Conditions
Tab
As provided in original WO.
21
Workflow Timelines
Section
As per the the workflow of revised work order.
Not applicable.
In Workflow Time Extension - Workflow actions based on roles logged in user has.
For Workflow Completed Time Extension - No Actions
Revised work details are displayed as per the details provided in the story.
A closure request is created and send for approval, there should be an option to view all the request which are raised so far and a option to edit if a closure request is sent to creator for the same.
Closure Requests/ Time Extension Request
CBO
Role: CBO ADMIN
To be view the closure requests Closure Requests feature is provided.
Closure Requests lists all the closure requests which are created for the works assigned to logged-in CBO user and are segregated by In Progress and Approved closure requests.
Each closure request card will have below attributes displayed
Closure Request No.
Work Order No.
Work Description
Location - Locality + Ward
Work Start Date
Work End Date
Work Amount
Status [Submitted, Sent Back, Verified, Approved]
View Details/ Edit - Action button to see the muster roll details./ Edit action is enabled when service request is send back for correction.
On View Details, the details of closure request is displayed with the attributes as given below.
Project Details
Closure Request No.
Project ID
Project Sanction Date
Project Type
Project Name
Project Description
Location
On View Details, the details of time extension request is displayed with the attributes as given below.
Request ID
Work Order No.
Project ID
Work Description
Completion Days
Work Start Date
Work End Date
Extension required in days
Extended End Date
Extension Reason
Status
Not applicable
Not applicable
View Details - To view the closure request details.
Edit - In case closure request is sent back for correction.
Not applicable.
My service request to list all the request raised for project assigned to him.
Details in the card view is displayed as provided.
Details for detailed view is displayed as provided.
CBO can edit the closure request when it is sent back to CBO.
The workflow to process the time extension request
A work order is created for an approved estimate to award the work to CBO. CBO starts the work to complete it within a given period.
In case the organization come to know that they are not in a position to complete the work within the given time frame due to various reasons, they need to inform the same to officer-in-charge of the project and apply for a time extension which is then subject to approval/ cancelling of work order based on the analysis done by the ULB.
Request for time extension can be directly raised by CBO using the mobile application and by the officer-in-charge of the project on behalf of CBO using a web application. Once a request is raised it goes for verification and approval.
The work order inbox is used to complete the revised work order workflow.
Workflow is the same as the workflow of the original work order with the same workflow levels (except/ decline are excluded) and actions.
1
WORK ORDER CREATOR/ CBO Admin
Create
Search
View
Edit/ Re-submit
Submit
Junior Engineer/ Assistant Engineer/ CBO User
2
WORK ORDER VERIFIER
Search
View
Verify and Forward
Send Back
Municipal Engineer
3
WORK ORDER APPROVER
Search
View
Approve
Send Back
Send Back To CBO
Reject
Executive Officer
1
Submit
Work Order Creator/ CBO Admin
Pending for verification
Submitted
2
Verify and Forward
Work Order Verifier
Pending for verification
Pending for approval
Verified
3
Send Back
Work Order Verifier
Pending for verification
Pending for correction
Sent Back
4
Send Back
Work Order Approver
Pending for approval
Pending for verification
Sent Back
5
Send Back To CBO
<any roles having access of action>
<Current Status>
Pending for correction
Sent Back
6
Edit/ Re-submit
Work Order Creator
Pending for correction
Pending for verification
Re-submitted
7
Approve
Work Order Approver
Pending for approval
Approved
Approved
8
Reject
<any roles having access>
<Current Status>
Rejected
Rejected
Work Order
Edit/Re-submit
Pending for correction
1
Edit/ Re-submit
Pending for re-assignment
1
Verify and Forward
Pending for verification
2
Approve
Pending for approval
1
The revised work order is forwarded to the approver.
A revised work order is sent back to the previous user in the workflow.
The revised work order is sent back to CBO for correction.
The revised work order is edited and re-submitted. It goes to the verifier for verification.
The revised work order is approved.
The time extension comes into effect and the CBO user is allowed to track the attendance of wage seekers for an extended period.
The revised work order is rejected.
Send Back To CBO
CBO
Time extension request {timeextensionrequestid} is sent back to you for correction. Login to MUKTASoft for details. MUKTA - Govt. of Odisha.
Reject
CBO
Time extension request {timeextensionrequestid} for the project {projectid}
is rejected. Login to MUKTASoft for detail. MUKTA - Govt. of Odisha.
Approve
CBO
Time extension request {timeextensionrequestid}
for project
{projectid}
is approved. Login to MUKTASoft for detail. MUKTA - Govt. of Odisha.
Reject
Officer In-charge
Time extension request {timeextensionrequestid}
for the project
{projectid} is rejected. Login to MUKTASoft for detail. MUKTA - Govt. of Odisha.
Approve
Officer In-charge
Time extension request {timeextensionrequestid} for project {projectid} has been approved. Login to MUKTASoft for detail. MUKTA - Govt. of Odisha.
UI design is going to be the same as the work order workflow. Only the workflow states will be displayed as per the table given above.
The workflow pop-up windows for every action are going to be the same as for the work order workflow.
The same work order inbox is used.
The workflow pop-up windows are used as per the standard.
Actions are configured based on role-action mapping.
Workflow states are defined as provided and the state transition is done accordingly.
SMS notifications are sent.
Creating a time extension request by employee
A work order is created for an approved estimate in order to award the work to CBO. CBO starts the work to complete it within a given time period.
In case the organization comes to know that they are not in a position to complete the work within the given time frame due to various reasons, they need to inform the same to officer-in-charge of the project and apply for a time extension which is then subject to approval/ cancelling of work order based on the analysis done by the ULB.
Request for time extension can be directly raised by CBO using the mobile application and by the officer-in-charge of the project on behalf of CBO using a web application. Once a request is raised it goes for verification and approval.
Home > Work Orders > Inbox > Search Work Order > View Work Order > Request Time Extension (From Action Menu)
Work order to be revised to extend the completion period.
The request to revise the work order for the extension of time can be created by the CBO/officer-in-charge.
1
Work order number
Display Only
NA
Work order no.
2
Project ID
Display Only
NA
Project ID of the project.
3
Project sanction date
Display Only
NA
Date of the proposal from the project.
4
Project name
Display Only
NA
Project name
5
Project description
Display Only
NA
Project description
8
Work Order Details
Tab
9
Name of CBO
Display Only
NA
The name of the CBO as per original WO.
10
CBO ID
Display Only
NA
The CBO ID as per original WO.
11
Role of CBO
Display Only
NA
The role of the CBO IA/IP as per original WO.
12
Name of the officer in-charge
Display Only
NA
Name of officer in-charge as per original WO.
13
Designation of officer in-charge
Display Only
NA
Designation of officer in-charge as per original WO.
14
Project completion period
Display Only
NA
Number of days work to be completed as per original WO.
15
Work Start Date
Display Only
NA
Work start date as per original WO.
16
Work End Date
Display Only
NA
Work end date as per original WO.
17
Work order amount
Display Only
NA
Total estimated cost as per original WO.
18
Extension requested
Numeric
Y
Time requested to extend in days.
19
Reason for Extension
Text-area
Y
The reason of time extension to be captured here, it should not be more than 250 characters.
20
Terms and Conditions
Display Only/ Tab
NA
Terms and conditions as per original WO.
On Request Time Extension
In case the first muster roll is pending to submit for approval.
Time extension request can not be created. Please ensure that no muster roll is pending for submission.
2. In case the first muster roll itself is not created.
Time extension request can not be created. Please ensure that the first muster roll is submitted for approval.
3. In case a project closure request is already created.
Time extension request can not be created. A closure request has already been created for the selected project.
Not applicable.
On submit, create and forward workflow pop-up window is displayed.
On Create and Forward,
The success page is displayed.
The time Extension request number is generated as per the specified format. TE/2022-23/000021.
The time extension request is forwarded to the verifier in the workflow.
Modification of work order is allowed to extend the time.
A time extension request number is generated to identify the request.
The link between original and revised work orders is maintained.
A time extension request is created and sent for approval. There should be an option to view all the requests that have been raised so far and the option to edit if a request is sent to CBO for correction.
Time Extension Request
CBO
Role: CBO ADMIN
To view the requests, the My Requests feature is provided.
My Requests lists all the requests (Closure/ Time Extension) created for the works assigned to logged-in CBO users, and segregated by In Progress and Approved requests.
An approved request can not be edited.
In Progress closure, the request can be edited only when the request is sent back for correction.
The edit time extension request form allows users to change the extra days required for completion of the project and then submit again.
Field level validations.
Not applicable.
Edit and Submit.
Not applicable.
The same as create time extension request.
After changing the extension period, on submit request is again placed to the verifier.
Search project by ULB/ employee users.
Employee Role: Project Admin, Project_Viewer
Search Project action has to be configurable and allow mapping with a role on demand.
Search Project is provided to allow the users to search Work and view its details/ create estimates.
#
Field Name
Data Type
Description
1
Ward
Drop-down
List of ward boundaries for logged-in user ULB with search by entering name.
2
Project Type
Drop-down
Values of work type from MDMS configuration.
3
Project Name
Textbox
Project Name
4
Project ID
Textbox
Work identification no. generated for a work in works proposal
6
From Date
Date Picker
Proposal creation date, entered by user while creating works proposal.
7
To Date
Date Picker
Proposal creation date, entered by user while creating works proposal.
At least one parameter is required to perform the search.
Consider From Date and To Date as a Date Range single parameter.
An exact search is performed for the values entered/selected other than Project Name.
For Project Name, fuzzy search is applicable.
In case multiple parameter values are supplied AND are applied for searching record.
The search result is shown as given below.
Pagination is displayed to handle the big result set. 10 records are displayed per page.
The option to download the result set in Excel/ PDF is provided.
#
Field
Data Type
Comments
1
Project ID
Display Only
A hyperlink to open the project details in view mode.
2
Project Name
Display Only
Name of project having project description displayed as tool-tip on mouseover.
4
Location
Display Only
Locality name along with ward name.
5
Estimated Cost
Display Only
The project cost from the project details
All the actions are displayed based on role action mapping and the user role assignment.
Search - It will perform the search based on the values supplied for search parameters and the logic defined.
Clear Search - It will clear the values filled for searched parameters.
Project ID - It will take the user to the View Project Details Page.
Not applicable.
1
Search Parameters/ Search Logic should be as stated in the story above.
2
Search result is shown as described in the story.
3
Pagination is provided to handle more results and 10 records per page is displayed.
Request for time extension on projects.
CBO: My Works → Request Time Extension
CBO
Role: CBO ADMIN
My Works lists all the work orders which are assigned to logged-in CBO and are segregated by In Progress and Completed works.
Work orders for which at least one muster roll is created and approved are allowed to create the time extension request.
Also for that project closure request should not be created.
In the action menu, the Request Time Extension option is displayed only if the above 2 conditions are met.
Each work order card will have the below attributes displayed:
Work order number
Project description
Role of CBO
Officer-in-charge
Issue Date
Due Date
Work order amount
Status
View Details - Link to view the complete details of the work order.
Request Time Extension - Action button. [This action is shown only when at least one muster roll is submitted and approved]
On creating a time extension request,
A window to capture the requested extension for the completion period in days is displayed.
CBO enters the below details and submits the request.
Extension Period (in days) - Mandatory
Reason for Extension - Mandatory
On Request Time Extension - In case the first muster roll is pending to submit for approval.
Not even a single muster roll has been approved for the project. Please ensure that the first muster roll is submitted for approval.
Not applicable.
On submit,
A time extension request is created and sent for verification/ approval.
The request ID is generated as per the specified format. ID: TE/2022-23/000021.
Not applicable.
On successful submission, the success page is displayed.
On failure, a common failure page is displayed.
The request ID is generated as per the specified format.