Master data templates allow users to configure the key parameters and details required for the effective functioning of the modules. This section offers comprehensive information on how to configure the master data templates for each module.

The individual master data templates for specific modules are availed in the Product & Modules section of our docs. Click on the links given below to navigate to view the specific module setup details.

Property Tax Master Data Templates

Trade License Master Data Templates

PGR Master Data Templates

Water Charges Master Data Templates

Sewerage Charges Master Data Templates

mCollect Master Data Templates

OBPAS Master Data Templates

Finance Master Data Templates

Fire NOC Master Data Templates

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Introduction

A ULB portal is a specially designed website for a ULB that serves as the single point of access for information. It can also be considered a library of personalized and categorized content. A ULB web portal helps in search navigation, personalization, notification and information integration, and often provides features like task management, collaboration, and business intelligence and application integration.

Data Table

This section tells about the template and table given below represents the template. Full template to fill with the portal content is attached with this page at the last into attachments sections.

Procedure

This section consists the information about the meaning of each and every section in the template and then how to fill the templates in a few easy steps.

Data Definition

Below table consist of a standard section of any portal. The additional section as required will have to capture as part of customization.

Steps to fill data

1. Download the data template attached to this page.

2. Have it open and go through all the headers and understand the meaning given in this document under section 'Data Definition'.

3. Make sure all the headers, its data type, field size and its definition/ description are understood properly.

4. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

5. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

6. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed one the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers all the activities which are specific to the entity.

Attachments

States and ULBs can configure their web portal to deploy the DIGIT portal effectively. State-level and ULB level web portal configuration details are covered in this section.

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Introduction

The Billing and Payments module serves the billing requirements of various ULB departments. The module caters to fulfil the demands generated by the revenue collection needs of the business services.

Module Features

The module enables ULBs to -

1. Generate bills

2. Search bills

3. Update bills

Module Ontology

ULB Level

1. Tax Heads

2. Receipt Format

3. Demand Bill Format

Module Reports

None

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Introduction

A user role defines permissions for users to perform a group of tasks. In a default application installation, there are some predefined roles with a predefined set of permissions. Each role has a certain number set of tasks it is allowed to perform and these roles are Super Admin, Trade License Approver, Data Entry Admin and Trade License document verifier etc.

Data Table

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.

3. Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

4. Identify all different types of user roles on the basis of ULB’s functions.

5. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

6. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments

Introduction

Tax is levied by the government in certain brackets, i.e there are certain components of a tax which sum up and make the final trans-actionable amount. For example, a property tax could have swatch-ta tax, fire cess and certain other components which sum up and make a final amount.

Data Table

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Get a good understanding of all the headers in the template sheet, their data type, size, and definitions by referring to the ‘Data Definition’ section of this document.

3. In case of any doubt, please reach out to the person who has shared this template with you to discuss and clear your doubts.

4. Get all the tax heads for a particular module and then proceed to the next module.

5. Verify the data once again by going through the checklist and making sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed on the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

Not Applicable

Attachments

Introduction

Human Resource Management System (HRMS) is a key module, a combination of systems and processes that connect human resource management and information technology through HR software. The HRMS module can be used for candidate recruiting, payroll management, leave approval, succession planning, attendance tracking, career progression, performance reviews, and the overall maintenance of employee information within an organization.

Module Features

HRMS module enables users to -

1. Create User Roles

2. Create System Users

Module Ontology

State Level

1. User Roles

ULB Level

1. System Users

Module Reports

1. Employee Information Report

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Introduction

State Portal is a website for the state. Any content or information which is displayed on this site needs to be provided by the State.

This document is to define a template to collect the portal content and information. And to help in filling up the content into the template.

Data Table

This section talks about the template and the table given below represents the template. Full template to fill with the portal content is attached with this page at the last into attachments sections.

Procedure

This section consists of the information about the meaning of each and every section in the template and then how to fill the templates in a few easy steps.

Data Definition

Below table consist of a standard section of any portal. The additional section as required will have to capture as part of customization.

Steps to fill data

1. Download the data template attached to this page.

2. Have it open and go through all the headers and understand the meaning given in this document under section 'Data Definition'.

3. Make sure all the headers, its data type, field size and its definition/ description are understood properly.

4. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

5. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

6. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed one the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

Attachments

Introduction

Tax is levied by the government in certain brackets, i.e there are certain components of a tax which sum up and make the final trans-actionable amount. For example, a property tax could have swatch-ta tax, fire cess and certain other components which sum up and make a final amount.

Data Table

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Get a good understanding of all the headers in the template sheet, their data type, size, and definitions by referring to the ‘Data Definition’ section of this document.

3. In case of any doubt, please reach out to the person who has shared this template with you to discuss and clear your doubts.

4. Get all the tax heads for a particular module and then proceed to the next module.

5. Verify the data once again by going through the checklist and making sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed on the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

Not Applicable

Attachments

Introduction

Key Performance Indicators(KPI) are a way of showing certain insights from the data available which would help the key management authorities to take important business decisions in order to improve the business, enhance the business process and help the people improve the way of functioning. This exercise largely becomes dependent on the data.

The insight could be shown in various available forms such as line graph, bar graph or a tabular format.

Data Table

Procedure

Data Definition

Steps to fill Data

1. Download the data template attached to this page.

2. Get a good understanding of all the headers in the template sheet, their data type, size, and definitions by referring to the ‘Data Definition’ section of this document.

3. In case of any doubt, please reach out to the person who has shared this template with you to discuss and clear your doubts.

4. Present the client with information about various available chart types.

5. Show the client how the various KPI’s will look on the web page by showing the reference page from the attachments.

6. After which the gather the information for various chart types and the information that the chart types have to display in the description column.

7. Verify the data once again by going through the checklist and making sure that each and every point mentioned in the checklist is covered.

Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity:

Attachment

The Decision Support System in DIGIT platform can be configured to provide customized insights and statistics on the dashboard. This section offers information on how to configure the DSS parameters for maximized efficiency.

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Introduction

A system user is a person who uses the application service. A user often has a user account and is identified to the system by a username. A user is a person who accesses a particular application to perform a set of actions.

Each user has a certain number of set tasks, the user would be allowed to perform a task by assigning particular roles which are Super Admin, Trade License Approver, Data Entry Admin and Trade License document verifier etc.

Data Table

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.

3. Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

4. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

5. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments

A workflow process is a series of sequential tasks that are carried out based on user-defined rules or conditions, to execute a business process. It is a collection of data, rules, and tasks that need to be completed to achieve a certain business outcome.

In DIGIT, workflow for a business process is divided into three units out of which two are completely configurable while the remaining is fixed and lays the foundation of the other two.

This is the first unit which defines the actions and their nature which are basically executed during the workflow process by the workflow actors. It plays the foundation and is configurable in nature as per the ground needs.

This is the second unit which defines the number of steps a workflow process may have and then trigger the creation role for each and every step with appropriate rights to perform a set of actions at each step. It is completely configurable.

This is the third unit which defines the workflow process including the steps, roles with actions and the present, next and previous state of a step/level of the workflow process. It is completely configurable.

The common configuration details required for all modules are available in this section. Refer to the list of standard documents required for processing applications across modules, find the standard checklist for filling master data templates, and get the answers to common configuration FAQs.

Q. What if the mandatory field value is not available and not filled?

The mandatory field value is a must in order to provide, without having those filled into template data can not be accepted.

Q. What if the non-mandatory field value is not available and not filled?

It is fine not to provide the non-mandatory field values. These are the fields which are nice to have.

Q. What if the codes are not readily available for the records?

Code is a must to provide. In case, code is not readily available simple sequencing of numbers can be used as codes.

Q. What if the definition of column header is not clear?

Contact the person who has shared the template with you.

Q. Can the order of the columns be changed while filling in the data?

The order of columns must remain intact and should not be altered.

Q. What if the entities are supposed to be defined at the state level but can not be defined?

In a case where the entities which are suggested to define at the state level do not work. Then those can be defined at the ULB level but then again can not be moved to state-level once configured.

Q. What are the benefits of defining the state level?

The benefits of defining the entity at the state level are given below.

1. Decision Support System - State-level definition and consolidation of data makes data analysis and decision-making easy.

2. Maintenance of such data is easy and correction can be performed quickly.

3. Avoids the data duplicity in the configuration for those values which are most common across the ULBs.

4. Support standardization of process rules across the ULBs.

Introduction

Workflow action defined as an activity which is performed by a workflow user on a service request/ application during the workflow. All the workflow actions are predefined and performed a well-defined job once performed.

In its nature actions are not configurable, only the localization of actions is permissible as a configuration.

Data Table

Procedure

Actions are standard and are not configurable, hence the template, data definition and standard procedure to fill the template are not needed. This page is created to provide the information and help the defined workflow process.

Data Definition

Not applicable

Steps to fill data

Not applicable

Checklist

Not applicable

Attachments

Not applicable

Introduction

Workflow levels are defined as a service with Rights/Roles to perform a set of Workflow Actions. There would be one or more than one level involved in a workflow process. This page helps to understand and then define all the levels with their job description and fill in a standard template.

Data Table

Procedure

Data Definition

Step to fill data

1. Download the data template attached to this page.

2. Have it open and go through all the headers and understand their meaning of them by referring 'Data Definition' section.

3. Make sure all the headers, data type, field size and definition/ description are understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

4. Identify all different types of services on the basis of ULB’s functions to create a workflow.

5. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

6. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

Please discuss this with a relevant department head before finalizing the workflow.

Introduction

Bill format can be configured on a module level. Few components on the DIGIT sample bill can be configured on a state level and few at ULB level. Components that can be changed on a module level can be categorized as mentioned:

1. Important messages: Values can be configured on a module level - state level

Data Table

Procedure

Data Definition

How to fill data

1. Download the data template attached to this page.

2. Get a good understanding of all the headers in the template sheet, their data type, size, and definitions by referring to the ‘Data Definition’ section of this document.

3. In case of any doubt, please reach out to the person who has shared this template with you to discuss and clear your doubts.

4. Get information about the bill format followed by state

5. Classify the components on the bill and place it under any category

6. Map the particulars under each category with DIGIT sample bill

7. Verify the data once again by going through the checklist and making sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed one the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

Entity Specific Checklist is not required separately.

Attachments

Introduction

The checklist is the set of activities which are there to perform on completion of a task to ensure the fullness and quality of the task.

Data Types

The data type is an attribute of data, is a particular kind of data item, as defined by the values it can take, the computer system used, or the operations that can be performed on it. In order to help to fill the right kind of data for a data field/ column in excel, the below-given table has different data types with its description.

Checklist

State Level: These activities are applicable to state-level entities only

General: These activities are applicable to all the entities

Data Type Based: These activities are applicable to all entities

Introduction

The workflow process is a set of steps through which information flows in sequence and the workflow roles which derives the actors are assigned to a step to complete the work defined for that level. The states of each level are derived based on the information received from the previous step.

Data Table

Procedure

Data Definition

Step to fill data

1. Download the data template attached to this page.

2. Have it open and go through all the headers and understand their meaning of them by referring 'Data Definition' section.

3. Make sure all the headers, data type, field size and definition/ description are understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

4. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

5. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

Please discuss this with a relevant department head before finalizing the workflow.

Introduction

Document list represents the documents which are needed to avail a service across the modules. Mostly these are standard documents issued by various government departments.

Standard Documents