Measurement Book
The measurement book is a most important record. It is the basis of all accounts of quantities of work done, purchase made and it must contain such a complete record of facts as to be conclusive evidence in court of law.
It is the basis of all accounts of quantities whether of works done by Contractors or by laborers employed departmentally, or materials received. It is so written the transactions are readily traceable.
Employees
Role: MB_Creator, MB_Verifier, MB_Approver
Inbox page for employees to be developed duly taking care of MUKTA branding aspect.
The inbox of employee is divided into 4 sections.
Menu Title
Product Name - MUKTA
Menu Links
Create MB- This link will take the user to Search Work Order screen to search the work order and create the MB.
Search MB- This link will take the user to Search Measurement Book screen to search MB and view the details.
Search Parameters
MB Reference Number
Project ID
Project type
Filters
Assigned to me - This filter will allow the users to filters the MB which are assigned to logged in user only and display the result accordingly.
Assigned to all - Selected by default, and allow the users to search view all the MBs which are pending to take action for a role which logged in user has.
Ward - Multi-select, to filter the MB which are created for selected projects belong to selected ward(s).
Result Display Area
MB Reference Number
Project name
Assignee
Workflow state
It should be DIGIT standard Inbox allow to configure based on request from the implementation.
Not applicable
Not applicable
Menu Links and Search, Filter Apply and Numbers Hyperlinks.
Not applicable.
It should be a service wise inbox for all the employee users.
Following the DIGIT standard inbox design.
Workflow state - To apply the filter to displayed the MB which are in the selected workflow state.
MB Amount
SLA days remaining
Create Detailed Measurement Book
Home > Measurement Book> MB Inbox > Create MB
ULB: MB Creator
A detailed measurement book creation screen to be provided.
From view work order page, action Create MB is provided.
The attributes defining detailed measurement are given in below table.
Save as Draft - It is to save the details captured for detailed MB and keeping it with creator.
Generate Utilization- Generate the utilization statement out of saved detailed MB details.
Submit - It is to allow the user to forward the MB for verification.
View Utilization Statements - It will take the user to view utilization statement HTML page.
MB is created with the details provided.
If it is first time, MB number and MB reference number are generated as per the format provided.
Success toast message is displayed and page is loaded again in editable mode with the details saved.
MB gets assigned to the creator and made available in his/her inbox with the state Drafted.
This action is enabled for saved (Drafted) MB only.
The MB details are saved.
Utilization statements are revised.
MB is forwarded to verifier.
First time, this action is enabled for saved (Drafted) MB only.
The utilization is generated and success toast message is displayed.
View Analysis Statements link is enabled.
Utilization statements are generated successfully.
Utilization statements generation failed.
MB period shall follow the muster roll period for each project.
Only active SORs and active and effective rates are displayed on search SOR.
All the intermediate calculated figures are rounded up-to 2 decimal places.
All the measurements can be entered into up-to 4 decimal places.
MB Number
MB/FY: yyyy-yy/SEQUENCE (6 Digits)
MB/2023-24/000091.
MB Reference Number
MB/FY: yyyy-yy/SEQUENCE (6 Digits)/ XX
Here XX 2 digit running sequence no.
MB/2023-24/000091/01
Not applicable
First MB
Second Onward
MB form is designed as per the wire-frame provided.
Each MB entry goes for approval.
Measurements entered are allowed to be captured up to 4 decimal places.
The amount calculated is rounded up to 2 decimal places.
3
Project sanction date
Display
NA
Project sanction date
4
Project Location
Display
NA
Project location
5
Project Name
Display
NA
Project name
6
Project Description
Display
NA
Project description
7
View MB History
Link
NA
In case second onward MB entries, to show the measurement history in the format given below.
MB History - It is displayed for second onward MB entries.
1
Sr. No
Display
NA
Serial number
2
MB Reference Number
Display
NA
Measurement reference number
3
MB Date
Display
NA
Measurement date
4
MB Period
Display
NA
Measurement period
5
MB Amount
Display
NA
Measurement amount
6
Status
Display
NA
Status of the measurement.
MB Period - It has to follow muster roll muster roll period.
1
From Date
Date
Yes
The date from which measurement is taken. In case not the first MB, auto filled with previous MB’s To Date +1.
2
To Date
Date
Yes
The date till which measurement is recorded.
SORs
1
Type
Display
Yes
SOR Sub type as provided in estimate
2
Code
Display
Yes
SOR Code as provided in estimate
3
SOR Description
Display
Yes
SOR description as provided in estimate
4
Unit
Display
Yes
Unit of measurement as provided in estimate
5
Rate
Display
Yes
Rate per unit as provided in estimate.
6
Quantity
Display
Yes
Quantity calculated from measurement captured.
7
Amount
Display
Yes
Calculated from Rate*Quantity. Rounded up to 2 decimal places.
Measurements
1.1
Sr. No.
Display
Auto
Serial number of measurement
1.2
Type
Display
Auto
Plus/ Minus from estimate.
1.3
Name
Display
Auto
The name of the measurement from the estimate.
1.4
Number (Nos)
Numeric
(6,4)
Yes
No. of items if the unit of measurement is number.
1.5
Length (L)
Numeric
(6,4)
Yes
Length measured for completed work.
1.6
Breadth (B)
Numeric
(6,4)
Yes
Width measured for completed work.
1.7
Height/ Depth (D)
Numeric
(6,4)
Yes
Depth measured for completed work.
1.8
Quantity
Display
Yes
Qty = N*L*B*D; rounded up-to 4 decimal places.
1.9
Total
Display
Yes
Grid total for the quantities of measurements, rounded up-to 4 decimal places.
Non SORs - The above is repeated for Non SORs also except Type and Code.
View Utilization Statements - A link to view the utilization statements in HTML view.
Worksite Photos
Tab
7
Worksite Photo
Upload File
Yes
5 photos JPG and PNG images are supported.
Actions
1
Save as Draft
Menu
Yes
Action to save the measurement record as draft.
2
Generate Utilization
Menu
Yes
Action to generate measurement statements out of measurements recorded.
3
Submit
Menu
Yes
Action to submit the measurement book for verification
View MB History - To display all the MBs created so far as per the detail provided in the table above.
On open from inbox, its get opened in editable mode same as edit estimate.
Success page is displayed with success message.
Attachment section to attach the site photos.
#
Field Name
Data Type
Is Mandatory?
Description
1
Work order number
Display
NA
Work order number
2
Project ID
Display
NA
Project ID
Measurement book is searched and opened to view the details.
Below are the attributes which are displayed.
MB Reference Number
MB Number
Work Order Number
Project ID
Project Sanction Date
Project Location
Project Name
Project Description
View Measurement History
Measurement History
Sr. No
MB Reference Number
Not applicable.
Not applicable.
For In Workflow MB, actions in Action Menu, workflow actions based on the role of logged-in user.
Save as Draft
Verify and Forward
Approve
Send Back
Send Back To Originator
Edit MB
Reject
Not applicable.
MB details is displayed as described in the story.
Actions are enabled as per the estimate workflow state and role logged-in user has.
Edit Detailed Measurement Book
Home > Measurement Book> MB Inbox > Edit MB
ULB: MB Creator
A measurement book can be edited during the workflow only.
Edit of measurement book should be configurable and can be enabled for any of workflow users.
As of now it is enabled for estimate creator only.
The attributes defining detailed measurement are given in below table.
Save - It is to save the details captured for detailed MB and keeping MB with editor.
Generate Utilization- Generate the utilization statement out of saved detailed MB details.
Submit - It is to allow the user to forward the MB for verification/ next action.
View Utilization Statements - It will take the user to view utilization statement HTML page.
Changes gets save successfully.
No change in workflow state.
Toast success message is displayed.
Page gets refreshed and opened in editable mode.
Changes saved successfully.
Changes gets saved.
Utilization statements are revised.
MB is forwarded to next user in the workflow.
Toast message is displayed with success message based on the workflow state transition.
Changes gets saved.
The utilization is generated and success toast message is displayed.
Utilization statements are generated successfully.
Utilization statements generation failed.
Not applicable.
Not applicable.
Not applicable
MB can be edited during the workflow only.
Once approved it can not be edited.
Actions and messages are to be taken care.
MB Date
MB Period
MB Amount
Status
View MB History - To display all the MBs created so far as per the detail provided in the table above.
Search Measurement Book
Employee
Role: MB Creator, MB Verifier, MB Approver
Search Measurement Book to be provided to search a MB and view the details.
Search is provided based on various parameters.
At least one parameter’s value is required to perform the search.
Date range From Date/ To Date is considered one parameter.
Exact search is performed for the values entered/selected other than Project Name.
For Project Name, fuzzy search to be provided.
Search result is shown as given below.
Pagination is displayed to handle the big result set. 10 record per page are displayed.
Option to download the result set in Excel/ PDF is provided.
At least one parameter’s value is required to perform the search.
Search - It will perform the search and display the result. In case, no result found appropriate message is displayed.
Clear Search - It will clear the search parameters.
MB Reference Nbmer - Hyperlink will take the user to MB detail page.
Not applicable.
At least one parameter is required to perform the search.
Search result displayed on matching records found else no record found message is displayed.
Pagination is applied if more than 10 records are found.
Text
MB number
4
MB Reference Number
Text
MB reference number
5
Status
Drop-down
Workflow statuses, Drafted, Submitted, Verified, Approved.
6
Created From
Date
MB created date
7
Created To
Date
MB created date
In case multiple parameters values are supplied AND is applied for searching record.
Name of CBO to whom work order is awarded.
5
Status
Status of MB.
6
MB Amount
MB amount.
Sr. No.
Field Name
Data Type
Description
1
Ward
Drop-down
Name of the ward from the configured boundary data.
2
Project Name
Text
Project name
3
Sr. No.
Field Name
Description
1
MB Reference Number
MB reference number, a hyperlink to open the MB.
2
MB Number
MB number
3
Project Name
Project name, with the option to see the project description as tool-tip.
4
MB Number
CBO Name
Measurement Book Workflow
Home > Inbox
On Approve To Creator
MB Entry {refno} for the project {projectid} is approved. Login to MUKTASoft to view estimate details. MUKTA - Govt. of Odisha.
On Reject To Creator
MB Entry {refno} for the project {projectid} is rejected. Login to MUKTASoft to view estimate details. MUKTA - Govt. of Odisha.
The same UIs which are being used for other flows.
Roles are created as given provided.
Actions are configured based on role - action mapping.
Workflow states are defined as provided and the state transition done as provided.
SMS notifications are sent accordingly.
Search
View
Approve
Send Back
Municipal Engineer
4
MB_VIEWER
Search
View
MUKTA Coordinator/ MUKTA Accountant
Drafted
Pending for verification
Submitted
3
Verify and Forward
MB Verifier
Pending for verification
Pending for approval
Verified
4
Send Back
MB Verifier
Pending for verification
Pending for correction
Sent Back
5
Send Back
MB Approver
Pending for approval
Pending for verification
Sent Back
6
Send Back To Originator
<roles having access>
<Current Status>
Pending for correction
Sent Back
7
Edit/ Re-submit
MB Creator
Pending for correction
Pending for verification
Re-submitted
8
Approve
MB Approver
Pending for approval
Approved
Approved
9
Reject
<any roles having access>
<Current Status>
Rejected
Rejected
Sr. No.
Role (Actors)
Actions
User Persona
1
MB_CREATOR
Create
Submit
Search
View
Edit/ Re-submit
Junior Engineer/ Assistant Engineer/ MUKTA Implementation Expert
2
MB_VERIFIER
Search
View
Verify and Forward
Send Back
Executive Engineer
3
#
Action
Role
From State
To State
Status
1
Save as Draft
MB Creator
Drafted
Drafted
2
Submit
Workflow State/ Event
Current State
SLA (In Days)
Edit/ Re-submit
Pending for correction
1
Verify and Forward
Pending for verification
2
Approve
Pending for approval
1
MB_ APPROVER
MB Creator
Send Back To Originator
Reject