Department & Designation Master

Introduction

The Department & Designation Master sheet defines the organisational hierarchy for each tenant by mapping official departments to their corresponding designations. This master data is used for workflows, employee assignments, routing logic, and access-control configurations across DIGIT modules.

To ensure accuracy and consistency, all fields include Excel-level validation that restricts input to alphabetic values only.

Common Master: Common and Complaint type Master

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Data Table

S. No.	Department Name*	Designation Name*
1	WATER DEPARTMENT	Engineer
2	ELECTRIC DEPARTMENT	LME
3	SANITATION DEPARTMENT	Worker

Note: This is sample data. Actual entries must follow naming conventions and validation rules.

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Procedure

Data Definition

Sr. No.	Column Name	Data Type	Data Size	Mandatory?	Definition / Description
1	Department Name	Text	256	Yes	Official department name within the tenant organization. Only alphabets and spaces allowed.
2	Designation Name	Text	256	Yes	Role or position associated with the department. Must contain alphabetic characters only (A–Z, a–z, spaces).

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Steps to Fill Data

1. Download the Department & Designation Master template.

2. Review the headers and understand each field using the Data Definition table.

3. In each row:

   1. Enter a valid Department Name (mandatory).

   2. Enter a valid Designation Name (mandatory).

4. Ensure all entries contain only:

   1. Alphabets

   2. Spaces

5. Do not enter:

   1. Numbers (0–9)

   2. Special characters like %, &, @, #, -, _

   3. Mixed values (for example: “Dept1”, “Eng2”)

6. Cross-check for spelling consistency to avoid duplicate variations.

7. After data entry, verify the sheet against the Excel validation rules.

8. Save the file and prepare it for MDMS ingestion.

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Excel Validation Framework

The sheet applies strict alphabet-only validation for all fields to prevent invalid entries and maintain clean, consistent master data.

Types of Validations Applied

Validation Type	Description
Alphabetic Text Validation	Ensures entries contain only letters and spaces.
Character Restriction	Prevents use of symbols such as %, &, @, #, -, _.
Input Sanitization	Disallows any alphanumeric or mixed-value entries.

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Validation Row Mapping

Column Name	Excel Validation Applied
Department Name*	Alphabets and spaces only
Designation Name*	Alphabets and spaces only

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Sample Data Rows

Department Name	Designation Name
WATER DEPARTMENT	Engineer
ELECTRIC DEPARTMENT	LME
SANITATION DEPARTMENT	Worker