EMP: Create Time Extension

Creating a time extension request by employee

Context

A work order is created for an approved estimate in order to award the work to CBO. CBO starts the work to complete it within a given time period.

In case the organization comes to know that they are not in a position to complete the work within the given time frame due to various reasons, they need to inform the same to officer-in-charge of the project and apply for a time extension which is then subject to approval/ cancelling of work order based on the analysis done by the ULB.

Scope

Request for time extension can be directly raised by CBO using the mobile application and by the officer-in-charge of the project on behalf of CBO using a web application. Once a request is raised it goes for verification and approval.

Home > Work Orders > Inbox > Search Work Order > View Work Order > Request Time Extension (From Action Menu)

Details

1. Work order to be revised to extend the completion period.

2. The request to revise the work order for the extension of time can be created by the CBO/officer-in-charge.

#	Field	Data Type	Required	Description
1	Work order number	Display Only	NA	Work order no.
2	Project ID	Display Only	NA	Project ID of the project.
3	Project sanction date	Display Only	NA	Date of the proposal from the project.
4	Project name	Display Only	NA	Project name
5	Project description	Display Only	NA	Project description
8	Work Order Details	Tab
9	Name of CBO	Display Only	NA	The name of the CBO as per original WO.
10	CBO ID	Display Only	NA	The CBO ID as per original WO.
11	Role of CBO	Display Only	NA	The role of the CBO IA/IP as per original WO.
12	Name of the officer in-charge	Display Only	NA	Name of officer in-charge as per original WO.
13	Designation of officer in-charge	Display Only	NA	Designation of officer in-charge as per original WO.
14	Project completion period	Display Only	NA	Number of days work to be completed as per original WO.
15	Work Start Date	Display Only	NA	Work start date as per original WO.
16	Work End Date	Display Only	NA	Work end date as per original WO.
17	Work order amount	Display Only	NA	Total estimated cost as per original WO.
18	Extension requested	Numeric	Y	Time requested to extend in days.
19	Reason for Extension	Text-area	Y	The reason of time extension to be captured here, it should not be more than 250 characters.
20	Terms and Conditions	Display Only/ Tab	NA	Terms and conditions as per original WO.

Validations

On Request Time Extension

1. In case the first muster roll is pending to submit for approval.

Time extension request can not be created. Please ensure that no muster roll is pending for submission.

2. In case the first muster roll itself is not created.

Time extension request can not be created. Please ensure that the first muster roll is submitted for approval.

3. In case a project closure request is already created.

Time extension request can not be created. A closure request has already been created for the selected project.

Notification

Not applicable.

Action

On submit, create and forward workflow pop-up window is displayed.

On Create and Forward,

1. The success page is displayed.

2. The time Extension request number is generated as per the specified format. TE/2022-23/000021.

3. The time extension request is forwarded to the verifier in the workflow.

User Interface

Acceptance Criteria

1. Modification of work order is allowed to extend the time.

2. A time extension request number is generated to identify the request.

3. The link between original and revised work orders is maintained.