Introducing Microplanning

What is Health Campaign Microplanning?

Health campaign microplanning is a detailed planning approach used to ensure that health interventions, such as immunisations or disease prevention campaigns, are effectively delivered to target populations.

Microplanning helps to know:

1. Who needs the intervention?

2. Where is the intervention needed?

3. How many resources (medical supply, people, commodities, etc.) are needed for the intervention?

4. How will we reach the intervention site?

Challenges With Current Microplanning Process?

1. Prone to Errors: The process relies heavily on Excel, requiring meticulous care for resource estimation calculations, making it highly susceptible to errors.

2. Fragmented Management: Each district manages its microplan individually, leading to a back-and-forth process for collaboration. Incomplete data from any district results in faulty resource estimation for the entire campaign.

3. Complex Data Collection: Gathering and validating population data for microplan estimation is a tedious and poorly defined process. Incorrect population estimates can lead to inaccurate resource estimations for the campaign.

4. Time-Consuming Collaboration: Microplanning involves multiple people from various administrative levels to administer and validate resource estimations. Offline collaboration is time-consuming and increases the risk of errors if not managed carefully.

5. Lack of Reusability: Microplan estimations are created from scratch for each new campaign, making the process lengthy and time-consuming without the benefit of reusing previous plans.

Why Digitise the Microplanning Process?

Build capabilities that help maximise campaign coverage, enhance access for health campaigns and fairly estimate resources for microplaning. These can be achieved by the following:

1. Improve population denominator: Leverage data triangulation from multiple sources and validation from community leaders at village/settlement level to identify and improve population denominator.

2. Targeted Interventions: Leverage data to pinpoint high-risk and unsettled areas and tailor campaign strategies to specific geographic populations.

3. Optimized Resource Allocation: Analyze population distribution and resource needs to ensure efficient deployment of personnel, vaccines, and supplies.

4. Improved Outreach & Accessibility: Identify underserved communities and map optimal routes for campaign teams, maximizing outreach and access.

5. Increased Transparency & Accountability: Provide a clear picture of campaign coverage and resource distribution, promoting accountability to stakeholders and communities.

Goals for Building Microplanning 0.1

1. Enable countries to be able to collect and validate accurate population data for better & accurate microplan estimation.

2. Enable countries to have better accountability mechanisms and controlled access to ensure transparency and authorised access for microplan execution.

3. Enable countries to more accurately estimate and distribute resources, ensuring targeted regions are reached and health campaigns are executed smoothly.

4. To reduce the time to set up and finalise a microplan from an average of 3 months to 1 month.

Key Features

Set up & manage microplan

• Capture campaign details & administrative boundary

• Manage microplan data: Top-down population & facility data ingestion

• Configure microplan assumptions & estimation formula

• Create microplan users & manage their access

• Re-use existing microplan

Validate & finalise population data for microplanning

• Validate top-down ingested population data of the villages

• Edit & update ingested population data of the villages

• Approve or reject updated/edited population data of the villages

• View status logs and user comments whenever population data is updated

• Finalise the microplan population data for the campaign region

Assign facilities or point-of-services to their catchment areas

• View the list of facilities belonging to the user’s jurisdiction

• Assign the catchment areas under the user’s jurisdiction to the facilities for service delivery

• De-assign the already assigned catchment areas under the user’s jurisdiction

• Finalise the facility-to-boundary mapping for the campaign region

Validate & finalise the microplan estimation

• Validate microplan estimation

• Approve or reject microplan estimation

• View status logs, change logs, and user comments whenever microplan estimation gets updated

• Finalise the microplan estimation for the campaign region

• Download and view the finalised microplan as an Excel

Geospatial view of microplan estimation

• View the microplan estimation for catchment boundaries on the geospatial map

• View the resource estimation for facilities on the geospatial map

• View the geospatial map with multiple base map layers