Program Rollout Plan
Last updated
Last updated
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| Task | Status | Dependency | Responsibility / Owner | Start Date | End Date | Revised Date | Comments |
|---|---|---|---|---|---|---|---|
PWC - Integration of SUJOG FSSM on SUJOG
Planning a roadmap
In Progress
Onboarding them on SUJOG-FSSM - preview
Completed
Sharing the product roadmap with PWC - Support in preparing the effort estimates
In Progress
Effort estimate from PWC and proposal to the department for final handover
In Progress
Onboarding Sushanta Kumar Mishra
Completed
Finalising the governance structure - State
Preparation of the structure to include state TSU for adoption and monitoring
Acceptance and acknowledgment from EIC to sign-off
Getting the additional secretary to sign-off
PS approval
Product features, timeline and sign-offs
UAT code promotion
Completed
NA
Riddhi
22-Feb-2023
1-Mar-2023
UAT testing and sign-off
Completed
NA
Riddhi
1-Mar-2023
6-Mar-2023
Code freeze
Completed
NA
Riddhi
6-Mar-2023
6-Mar-2023
Implementation handover - Beta release
Completed
NA
Riddhi
6-Mar-2023
9-Mar-2023
24-Mar-2023
Product sign-off
Completed
On Impel feedback
Arindam
6-Mar-2023
14-Mar-2023
16-Mar-2023
Documentation
Completed
NA
Riddhi
7-Mar-2023
14-Mar-2023
4-Apr-2023
Documents are shared with Mihika. Mihika would need some time to reivew the documents and add it to Gitbook.
Final implementation handover
Completed
On Prod Sign off
Riddhi
13-Mar-2023
16-Mar-2023
29-Mar-2023
Sprint/final release showcase
To Do
On Prod Sign off
Riddhi
13-Mar-2023
16-Mar-2023
6-Apr-2023
Gate 2
To Do
On Prod Sign off
Tahera
15-Mar-2023
17-Mar-2023
6-Apr-2023
Date has been finalized to 30th March based on everyone's availability
Impel activities and timeline
Handover of FSM1.3
Completed
On Prod Sign off
Tahera/Riddhi/Arindam
20-Mar-2023
20-Mar-2023
29-Mar-2023
Master data validation for 37 new ULBs (Phase-2)
Completed
Program Team to provide the data after program team verifies
Riddhi/Arindam
1-Mar-2023
17-Mar-2023
24-Mar-2023
35 out of 37 sheets are uploaded in drive as on 16-03-2023. 32 ULB verified. 4 ULB has data issue
Setting up of master data and configurations on the FSM test server
Completed
Riddhi/Arindam
20-Mar-2023
21-Mar-2023
24-Mar-2023
Deployment of the new version (FSM 1.3) in the FSM test environment
Completed
Riddhi/Arindam
20-Mar-2023
21-Mar-2023
24-Mar-2023
Listing the changes in core services related to FSM 1.3
Completed
Riddhi/Arindam
21-Mar-2023
22-Mar-2023
30-Mar-2023
Taking the core service changes (if any) with the PwC team and getting their approval
Completed
Riddhi/Arindam
22-Mar-2023
23-Mar-2023
31-Mar-2023
QA sign-off on FSM v1.3 on the test server
In Progress
Riddhi/Arindam
23-Mar-2023
24-Mar-2023
6-Apr-2023
URC & E2E testing - QA sign-off
To Do
Riddhi/Arindam
6-Apr-2023
10-Apr-2023
10-Apr-2023
Sign-off of FSM 1.3 & Datamart reports from the programme team
To Do
Riddhi/Arindam/Shrija/Abhisek
27-Mar-2023
27-Mar-2023
12-Apr-2023
Customisation suggested by the programme team
In Progress
Riddhi/Arindam
28-Mar-2023
29-Mar-2023
6-Apr-2023
Core service code merge (if any) on SUJOG UAT by the PwC
To Do
Riddhi/Arindam
29-Mar-2023
29-Mar-2023
14-Apr-2023
Sujog UAT set-up with lastest builds and master data
To Do
Riddhi/Arindam
30-Mar-2023
3-Apr-2023
18-Apr-2023
QA sign-off on SUJOG UAT instance
To Do
Riddhi/Arindam
4-Apr-2023
5-Apr-2023
20-Apr-2023
UAT sign-off
To Do
Riddhi/Arindam/Shrija/Abhisek/Some ULB's in Phase-1
6-Apr-2023
10-Apr-2023
21-Apr-2023
Setting up of the master data and configurations on production (Specific to FSM 1.3)
To Do
Riddhi/Arindam
11-Apr-2023
13-Apr-2023
26-Apr-2023
Deploying to production
To Do
Riddhi/Arindam
11-Apr-2023
13-Apr-2023
26-Apr-2023
Sanity testing on production using testing tenant
To Do
Riddhi/Arindam
14-Apr-2023
17-Apr-2023
26-Apr-2023
Setting up of new ULBs, master data, seed data, user creations for 37 ULB's
To Do
Riddhi/Arindam
14-Apr-2023
19-Apr-2023
28-Apr-2023
Release communication
To Do
Riddhi/Arindam
19-Apr-2023
19-Apr-2023
28-Apr-2023
Refresher training of pilot+phase I ULBs
On Impel's timeline
Refresher training of the pilot+phase I ULBs on the new features
To Do
Program team
17-Apr-2023
21-Apr-2023
24-Apr-2023
Change in impel to prod dates - Using UAT
Content preparation
To Do
Program team
3-Apr-2023
14-Apr-2023
21-Apr-2023
Can we test features in some of the ULBs before rolling out in production?
Program setup: Approval, monitoring, and progress tracking
Presentation of the progress and compliances regarding product features for securing approval for a state-wide roll-out from EIC, additional secretary and PS
Completed
Program Team
17-Mar-2023
24-Mar-2023
Identification of the FSSM programme SPOC within HUDD for PMU
In Progress
Program Team
20-Mar-2023
24-Mar-2023
30-Apr-2023
Creation of a training plan, governance structure, and submission to the state team for their review
Completed
Program Team
20-Mar-2023
24-Mar-2023
Securing approval for MTs' engagement and onboarding for the state-wide roll-out from OWSSB, OWA and HUDD, Or
In Progress
On Approval from OWA and Availability of MTs
Program team + OWA + OWSSB
20-Mar-2023
24-Mar-2023
21-Apr-2023
Leverage the ULB officials as trainers from the current batch of 35
Training of master trainers or identified ULB personnel/TRPs from phase I and pilot
Creation of the training plan will require a a) Schedule b) Content c) Venue d) Participants (Identified SPoCs/executive and TRPs) or OWA master trainers
Completed
Program Team
3-Apr-2023
14-Apr-2023
Creation of the training assets-documents, videos, FAQs, etc
To Do
Program Team + Marketing Team
3-Apr-2023
14-Apr-2023
21-Apr-2023
Training of the master trainers or identified ULB sanitation SPOCs/TRPs from phase I
To Do
Program Team
17-Apr-2023
21-Apr-2023
2-May-2023
Collect training feedback & conduct a refresher training
To Do
Program Team
17-Apr-2023
21-Apr-2023
2-May-2023
Program setup:
Communication to the other entities regarding timeline (DUDA, ULBs, State FSM TSU, PwC, EY-PMU) via a letter
In Progress
Program Team
1-Mar-2023
10-Mar-2023
20-Mar-2023
Kick-off meeting with DUDA officials for data collection fo the remaining 79 ULBs
Completed
Program Team
Creating and finalising the Data sheet to collect data from ULBs and getting a sign-off internally from the product and impel teams
Completed
Program Team
Creating and finalising the data sheet to collect data from ULBs and getting a sign-off externally from OWSSB
Completed
Program Team
Weekly cadence with DUDA to review the progress
Completed
Program Team
Setting up a data review prosess internally for sanity check by the program team - L1
Completed
Program Team
Finalising the list of ULBs for phase II roll out based on ULB readiness
Completed
Program Team
Communication from the HUDD/OWSSB to the ULBs EOs to nominate FSM executive for facilitating the roll-out activities within ULBs and report the progress to PMU
Program Team
1-Mar-2023
17-Mar-2023
Pre-requistites from the ULBs
All the ULBs to nominate a dedicated personnel as FSM executive, and ensure accessibility of all the communication channel to raise a desludging requests as a single person should be made responsible for handling the FSM requests coming from ULBs own phone helpline/14420/Walk-in citizens, and logging them into the SUJOG-FSSM system and assigning the cesspool operators
In Progress
OWSSB + TSU + HUDD, Tracking by the Program Team
1-Mar-2023
15-Apr-2023
30-Apr-2023
All the ULBs need to ensure that all the private operators are identified, empaneled at the ULB. This will bring the private operators within the ambit of the FSM transformation and provide an oversight to the ULB administration
In Progress
OWSSB + TSU + HUDD, Tracking by the Program Team
1-Mar-2023
15-Apr-2023
30-Apr-2023
All the ULBS to have clarity on the pricing structure for the desludging requests and working hours of the FSTPs
In Progress
OWSSB + TSU + HUDD, Tracking by the Program Team
1-Mar-2023
15-Apr-2023
30-Apr-2023
Data collection & review for batches 1 & 2
On DUDA
1-Feb-2023
14-Mar-2023
Finalising the data collection template and checklist for data correction
Completed
Program Team + OWSSB + DUDA
1-Feb-2023
14-Mar-2023
Orientation session with OWSSB and DUDA officials on what information is expected and how to fill and share the same
Completed
Program Team + OWSSB + DUDA
1-Feb-2023
14-Mar-2023
Categorising the ULBs based on geographies for batches 1 and 2 of phase-2
Completed
Program Team + OWSSB + DUDA
1-Feb-2023
14-Mar-2023
Completed by program Team.
Data gathering from the ULBs under FSTP coverage (Batch-1)
Completed
Program Team + OWSSB + DUDA
1-Feb-2023
14-Mar-2023
Review of collected data for its completeness by the programme team (Batch-1)
Completed
Program Team + OWSSB + DUDA
1-Feb-2023
14-Mar-2023
Locking the data sheet for batch-1 after filling any leftover data fields
Completed
Program Team + OWSSB + DUDA
1-Feb-2023
14-Mar-2023
Data gathering from the ULBs under FSTP coverage (Batch-2)
Completed
Program Team + OWSSB + DUDA
1-Feb-2023
14-Mar-2023
Except for Bubhaneswar. To be initiated with the helpd of OWSSB and HUDD
Review of collected data for its completeness by the programme team (Batch-2)
Completed
Program Team + OWSSB + DUDA
1-Feb-2023
14-Mar-2023
Locking the data sheet for batch-2 after filling any leftover data fields
Completed
Program Team + OWSSB + DUDA
1-Feb-2023
14-Mar-2023
Review of collected data for its completeness by the impel team for phase-2
In Progress
Impel Team
Data of 19 ULBs are verified by the Impel Team
IT infra readiness within ULBs
On State + ULB
10-Mar-2023
15-Apr-2023
Tracking the purchase and installation of computer within ULB (for dealing assistant) for taking citizens requests as per the prescribed specifications as followed: 1. Computer with minimum I3 processor with FSM Executive(nominated personnel) at ULB and FSTP 2. Wi-Fi or wired LAN connectivity for computer within ULB & FSTP 3. Laser or Inkjet printer in ULB for printing receipts and acknowledgements 4. Card swipe machines to accept payments in ULB for pre-payment use case
In Progress
Program Team
10-Mar-2023
30-Apr-2023
As per DUDA, 37 ULBs has computer and internet/wi-fi both at ULB office and FSTP. - https://docs.google.com/spreadsheets/d/17kxUYOHjmZgVwCQ1lNMSeCF8GTaIbSJ2EHvNyns6efY/edit?usp=sharing
Training of ULB personnel/FSSM executive & TRPs
HUDD + OWSSB
Training of the ULB personnel/FSM Executive and TRPs for batch-1 ULBs
To Do
Program Team
1-May-2023
5-May-2023
8-May-2023
Change in impel timeline
Collection of Training feedback for batch-1 ULBs
To Do
Program Team
1-May-2023
5-May-2023
8-May-2023
Training of the ULB personnel/FSM executive and TRPs for batch-2 ULBs
To Do
Program Team
8-May-2023
12-May-2023
9-May-2023
Collection of Training feedback for batch-2 ULBs
To Do
Program Team
1-May-2023
5-May-2023
9-May-2023
Communication and tracking progress
6-Mar-2023
7-Mar-2023
Setting up a WhatsApp channel for easy communication and progress review with Eos/Cos and FSM executive
In Progress
OWSSB and HUDD to release the letter
Program Team
Programme kick-off meeting with external stakeholders for aligning them towards programme objectives
Completed
Program Team
17-Mar-2023
17-Mar-2023
Programme kick-off meeting with internal stakeholders for aligning them towards programme objectives
In Progress
Program Team
IEC support from the state - Out-of-scope. Proposing this idea to state for better citizen engagement
Creation of a IEC Plan consisting of : a) Creative designs b) Channels for promotion pan state to increase citizen engagement- Pamphlets in Newspaper/ Radio/TV in local languages c) Calendar or schedule of promotional activities d) Social media posts from the state channels
To Do
State + OWSSB
3-Apr-2023
21-Apr-2023
Approving the budgets for IEC campaign from ULB budgets
To Do
State + OWSSB
3-Apr-2023
21-Apr-2023
Creation of creative assets
To Do
State + OWSSB
3-Apr-2023
21-Apr-2023
Translation of assets in Odia
To Do
State + OWSSB
3-Apr-2023
21-Apr-2023
Printing of banners, leaflets, etc., as per the plan and putting them at relevant spots
To Do
3-Apr-2023
21-Apr-2023
Sharing the feedback/status report back to PMU team
To Do
3-Apr-2023
21-Apr-2023
IEC support from the eGov marketing team
Creating a chart or flex for ULBs to have a view of FSM value chain and good practices
To Do
Marketing Team
3-Apr-2023
21-Apr-2023
28-Apr-2023
Creation of short two-minute videos to explain SUJOG workflow/training videos - These should be flow-wise or screen-wise which will be available on Youtube playlist and wherever possible to be accessible by the participants when required
In Progress
3-Apr-2023
21-Apr-2023
21-Apr-2023
User manuals for the trainees in Odia, if possible, including easy explainer flowcharts of SUJOG-FSSM
To Do
3-Apr-2023
21-Apr-2023
28-Apr-2023
FAQ doc with some basic and important questions like how to change passwords, how to reassign vehicles, how to update trips, how to process the payments, how to ensure the basic sanity check, etc
To Do
3-Apr-2023
21-Apr-2023
28-Apr-2023
Post go-live technical support
L1 query resolution of ULB stakeholders
To Do
Implementation Team
15-May-2023
30-Jun-2023
L2 support( fixing defects reported from the field)
To Do
Implementation Team
15-May-2023
30-Jun-2023
Post go-live support and handholding of the onboarded ULBs
Categorising the ULBs and creating batches for weekly calls
To Do
12-May-2023
19-May-2023
Setting up a weekly call with the ULBs to review the progress and address issues
To Do
12-May-2023
19-May-2023
Refresher training, if required, will be planned virtually
To Do
12-May-2023
19-May-2023