Attendance Management

Overview

The Attendance Module enables supervisors to record attendees' attendance to ensure the accuracy of records and provide consistent data for payments to the attendees.

Key Features

• Unique QR Code for Each Employee: Every employee is assigned a unique and dynamic QR code for attendance verification

• Supervisor Scan Verification: Supervisors use the mobile app to scan the dynamic QR code and confirm presence.

• Accounts All User Types: Works for both mobile and non-mobile employees.

• Offline Functionality: Attendance can be recorded without internet and synced once connectivity is restored.

User Roles

Steps

Manage Attendance

• Click on the Manage Attendance card to mark employee attendance.

• On the screen, view the list of all active campaigns.

• Identify the campaign for which you want to mark attendance.

• Click Open Register to begin marking attendance for that campaign.

• When the Missed Attendance pop-up appears, review the list of all missed attendance entries.

• To update past records, change the date and mark attendance for the selected day.

• To proceed without updating past records, continue by marking attendance for the current date.

• Go to the Mark Attendance screen.

• View the list of attendees mapped to the supervisor.

• Use the date scroller to navigate to the required date.

• Select a session — Morning or Evening (both are available by default).

• Mark the attendance for each attendee.

• Use the Present/Absent filter to quickly view and update attendees by status.

• The screen displays all the employees linked to the logged-in user.

• By default, the status of each employee is shown as Attendance Unmarked.

• To begin marking attendance, click on the Mark Attendance button.

• A scanner will open with two options for marking attendance:

  • Scan QR Code

  • (other option to be specified if available)

• When a QR code is scanned successfully, a pop-up appears showing attendee details such as:

  • Name

  • Age

  • QR creation time

  • Boundary information

• The supervisor should verify the details and then continue scanning QR codes for the remaining attendees.

QR pop-up to scan the attendee

Attendee QR code Pop-up to confirm the attendee

• After a QR code is successfully scanned, the attendee’s status automatically changes to Present.

• For attendees whose QR codes are not scanned, two Call-to-Action (CTA) options are displayed:

  • Mark as Present

  • Mark as Absent

• If the scanner does not work or attendance cannot be marked through QR code for any reason, the user can switch to Manual Attendance.

• While marking attendance manually, the user must provide a reason for the manual entry.

• When marking attendance manually, the user can set the status to either Present or Absent.

• Once attendance is marked for all employees, click on the Submit button to submit the register.

• While submitting, the user must add comments for each individual register.

• To mark attendance for past dates, note that the scanner is not available. Attendance must be marked manually.

• Select the required past date using either:

  • The date scroller, or

  • The calendar picker.

• For the selected date, mark the attendance of the required employees manually as Present or Absent.

• After marking attendance for the entire list of employees, click on the Submit button.

• Before submission, enter comments for the respective register.

• Once comments are added, proceed to submit the register.

• After adding the required comments, click Submit.

• The register will then be submitted successfully.

Tag Mobile Users To Non-Mobile Users

• To mark attendance for non-mobile users, the distributor using DIGIT HCM generates and shows the QR code for those users.

• The supervisor scans the QR code to mark their attendance.

• This process tags non-mobile users to mobile users, ensuring that every individual involved in the campaign is properly accounted for.

Access Non-Mobile Users

1. Open the Hamburger menu and select the new option “Non Mobile Users”.

2. A list of all non-mobile users tagged to the mobile user will be displayed.

3. Each non-mobile user has a QR code containing their username and individual ID.

4. The supervisor can scan this QR code to mark the attendance of non-mobile users.