Employee: Bill Amendment - Search, Edit & Resubmit, Approve, Reject & Send-Back Flows

Objective: To provide employees with search, edit, resubmit, approve, reject and option to send back amendment bills.

Workflow Details

Search Bill Amendment

When the Bill Amendment application is created by the counter employee a bill amendment application number is generated. Using this number as well as other parameters, a user can search for the application on the Bill Amendment Inbox page.

Insert Bill Amend inbox Screenshot here (not developed yet in new-UI)

The first column of the result is the Bill Amendment number and every cell in this column is a link that leads the user to the Bill Amendment application details. This page has all details regarding the amendment application.

A download option is provided to download the application acknowledgement

Timelines Panel shows the status history and current status of the application

Once the application is approved the download button has the option to download coupon-pdf as well that looks as follows:

Approve, Reject & Send-Back Bill Amendment

Only users with the role of approver i.e., “WS-AP”, “SW-AP” can approve the application.

The Application Details page of the bill amendment contains the Take Action button on the action bar at the bottom of the screen. The Take Action button opens a dropdown that contains some options described below. After clicking any of the given options an Action modal window is rendered.

Approve → After verifying approver can approve the application
Reject → Approver can Reject the application by giving a reason in the comments section displayed in the action modal.
Send-Back → Approver can send back the application to the counter employee after giving the reason in the action modal. This option is used when there is an error in the application or something needs to be changed by the counter employee.

For Counter Employees, the action bar is not visible until the approver sends the application back to the counter employee. It is visible when the approver sends back the application and it shows an option to resubmit using which the counter employee can submit the application again.