Finance User Manual

An illustrative guide to using the finance module

The Finance User Manual is a standardized document available on the DIGIT platform to help the municipal employees operate the Financial Module System (FMS).

Financial Module (FM) User Manual is for users who are responsible for processing financial and accounting transactions within Municipal Corporations, Municipalities and ULBs. This user manual guides users on how to use the FMS to account for various financial transactions and generate Demand notes, Receipts, Bills and process Payments. The document also helps users in the creation of masters like adding detailed charts of account, bank branch and account etc.

This document acts as an easy reference for the ULB employees using the Finance module. The user manual presents an overview of the Finance functions and gives step-by-step instructions for completing a variety of tasks.

Key Features

1. Post General Ledger

2. Process bills, payments, and generate receipts

3. Configure and map bank accounts with defined services

4. Configure and maintain collection remittance details

5. Upload Budgets, Budgetary Controls, Budget Enforcement & Budget Re-appropriations

6. Asset Categorizations, Depreciation, Capitalization & Improvement, Revaluation, sale and disposal

7. Contra Entry, Bank-reconciliation, Deduction Management & period End Activities

8. Deduction Management - process statutory and non-statutory deductions and their remittances.

User Roles

Refer to the table below to understand the different user roles and the scope of action linked to each role. The applicable user roles and action items can vary from one State to another. DIGIT customizes the workflows to suit the requirements defined at the State level.

User Role	Scope of Action	Role Description
Bill Creator	Expense bill Contractor bill Supplier bill Voucher from bill View bill registers Bank to bank transfers	Bill creators are responsible for creating and adding bills and recording transaction details
Bill Approver	Approve bills Search vouchers	Approve bills and transactions
Voucher Creator	Create journal vouchers Create vouchers from bills Search vouchers View bill registers	Create and add journal vouchers
Voucher Approver	Approve vouchers	Approve vouchers
Payment Creator	Bill payment Direct bank payments RTGS assignments Cheque assignment Surrender/reassign cheque Surrender RTGS Deductions payments Deductions cheque assignment Deductions RTGS assignment Search/view vouchers	Create and record bill, cheque, or RTGS payment transaction details
Payment Approver	Approve vouchers	Approve payment vouchers
Finance Admin	Create budgets Create budget definition Budget addition appropriation Upload budget Approve uploaded budget Search budget Period end activities	Create and approve budgetary statements; manage period end activities
Financial Report View	All finance reports	Generate finance reports
Collection Remitter	Cash/Cheque remittance Reconcile bank statements	Reconcile bank statements, prepare cash and cheque remittance statements
Collection Receipt Creator	Create miscellaneous receipts Search receipts Generate opening balance report	Create miscellaneous transaction receipts and generate reports
Super Admin	Cancel bill Cancel voucher Setting up masters	Configure finance master data lists, cancel bills and vouchers

Using Finance

This section guides you through the details of using the Finance module for each role. Click on the relevant role below to learn more about how to use the module.

1. Employee

2. Admin