Expenditure - Add Expense
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The expense entry for the O&M on regular basis is captured on this screen.
On selecting the option “Add Expense Record” from the list of tile/cards on the home page, the user is navigated to the expense entry screen. The screen displays the following fields.
Field Name
Type
Mandatory Y/N
Description
Vendor Name
Text (With Suggestions dropdown)
Y
Name of the Vendor. The suggestion list is shown as the user entry is done for every character. The new Name will also create a Vendor Register.
Type of Expense
Drop Down
Y
Type of expense list From Master
Amount
Numeric
Y
Expense amount for the Bill
Bill Date
Date
Y
Date on which the bill is to be recorded in the registers. Validation - Before Current Date and after party Bill Date.
Party Bill Date
Date
N
Date on which the Party/vendor bill was issued. Validation - Before the Bill Date.
Bill Paid
Radio Buttons
N
With option Yes/No. To update status if it is paid. If yes, “Paid Date” is captured.
Paid Date
Date
N
Date on which the bill is paid. Displayed if the Bill paid option is selected as “Yes”. Validation - After Bill date and less than current Date.
Attach Documents
Doc Attachments
N
Option to upload documents (Max of 5). Supported files - PDF, JPEG, PNG. Should show required validation for other types of files.
Submit
Button
-
On click, the consumer master gets created with the detail entered above. The new connection id also should get generated as per the configuration.
On Submitting, the Expense entry gets created with a Bill number assigned. The Bill number generated would be based on logic defined as - “EB-<FY>-<4 digit running seq No>”
On Successful creation of expense entry, an acknowledgement screen is shown “Expense Entry successful” along with the Bill Number.
Expenditure Entry
Expenditure entry Successful
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